Jobs & Internships

Salary: $90,000-$105,000

Location: New York; some remote from home days allowed/encouraged

Reporting to the Executive Director, the Vice President of Operations is responsible for overseeing the internal organization processes and infrastructure of the 25+ person team. The VPO will collaborate with the Executive Director in strategic and operational planning, providing staff leadership, and ensuring and enhancing organizational effectiveness. The ideal candidate will have experience in change management and will be able to evolve and adapt with the organization as we undergo a period of transition.

 

DUTIES & RESPONSIBILITIES:

 

Operations/Project/Process

• Oversees various risk management and legal activities: letters of agreement, contracts, leases, and other legal documents and agreements

• Streamline internal operations including reporting structures, team goals, daily standup meetings, organizing staff calls

• Complete weekly check ins, goal management, crisis management, de facto problem solver

• Insure cover for PTO/ leaves of absence/staffing coverage

• Oversees procurement activities

• Oversees office management and related administrative functions, ensuring smooth daily operations of physical space and equipment

• Works with contractors regarding cyber security

• Assists with new project development

 

Financial Management and Oversight

• Works with the Assistant Controller to oversee all financial and business planning activities

• Leads organizational budgeting process, receipts, budget reconciliation

• Manages office expenditures, in accordance with the budget

• Reviews and analyzes financial reports

• Oversees business policies

• Reports on the organization’s financial position to the Board

• Ensures compliance with local, state, and federal legal requirements

• Provides overall financial oversight and monitoring, including leading the audit process

• Supports and advises the Executive Director with decision making

 

QUALIFICATIONS:

• Minimum of a BA; advanced degree preferred

• Project and process management

• 5+ progressive experience leading to at least experience in operational/administrative management in a non-profit organization

• Demonstrated experience in human resources management, budget development, financial planning and analysis, information technology, and administrative operations

• Excellent interpersonal skills, with an ability to work well with peers, staff, Board, and members

• Savvy business professional who is solutions-focused and is passionate about the sustainable financial health of an organization.

• Ability to thrive in a changing environment, handle ambiguity and be well organized; excellent verbal and written communication skills a must

• Good judgment and quick-thinking with a results-oriented approach to work and management; impeccable attention to detail, and outcomes and deadline oriented.

• Flexible and able to multi-task; can work within a fast-moving and changing environment

• Demonstrated resourcefulness in balancing priorities and in problem-solving

• Demonstrated ability to help grow organization’s operations and systems.

• High level of flexibility and willingness to adapt

 

PHYSICAL REQUIREMENTS: 

While performing the responsibilities of the job, the employee is required to exchange accurate information, detect/identify documents and the information contained in them, move between areas in and out of the office to complete their role and attend off-site events in a professional capacity. The employee may need to move various equipment including a computer to their work location.

Please send cover letter and resume to [email protected]

HeadCount is a proud Equal Opportunity Employer and is committed to embracing diversity and inclusion in our hiring practices. We celebrate all cultures, backgrounds, perspectives, and experiences, and know that we are better together. In addition to federal law requirements, HeadCount complies with applicable state and local laws.

Regional coordinators oversee 5 to 8 "Team Leaders." They organize, motivate, recruit, train, and manage individuals spread across a region of the U.S., and serve as the key liaison between HeadCount and our representatives in the field. This is primarily a phone and e-mail-oriented position, but we encourage Regional Coordinators to join us at festivals and occasionally travel to other cities to train new Team Leaders. This position requires people who are proactive, thorough and enjoy leading others. This is considered a volunteer position, but Regional Coordinators are eligible for a yearly performance-based stipend of up to $1,000.

Requirements

• Excellent leadership and management skills
• Strong work ethic, maturity and sense of accountability
• About 4 to 8 hours per week of availability for phone and email communication
• Being self-motivated and thorough
• Passion for voter engagement and
• Relevant leadership experience

To apply, please register as a volunteer by clicking HERE and be sure to check off that you are interested in a leadership position. In addition, email a brief cover letter and resume under the subject line “Regional Coordinator” to [email protected].

HeadCount is adding Team Leaders all across the country. Team Leaders are the heart and soul of HeadCount and are the people most responsible for registering thousands of voters at concerts, festivals, and community events. They represent the organization any time a HeadCount-affiliated artist appears in the team’s metropolitan area. Within their metro, Team Leaders also work with venues, promoters, and community event organizers to identify the best local opportunities to register voters.   This means organizing and scheduling teams of volunteers (using HeadCount’s volunteer portal), training new volunteers and managing the process of setting up a voter registration table at an event. It also involves directly interfacing with staff at local concert venues and tour production crews from our affiliated bands. Team Leaders also reach into their community to identify gaps in voter registration access and provide registration services. This could be at high schools, street fairs, or other relevant community events. The goal is for at least 25% of annual activations to come from community events. Team Leaders must be reliable, professional, and good communicators. Most of all, they need to inspire volunteers to work together toward a common goal. If you love music and consider yourself a natural leader, this may be the position for you. This is considered a volunteer position, but Team Leaders are eligible for a yearly performance-based stipend of up to $1,500.

Requirements

• Strong work ethic, maturity and sense of accountability
• Flexible schedule allowing you to be on site at concerts before doors open
• Natural leadership ability
• Commitment to following protocol
• Relevant leadership experience

To apply, please register as a volunteer by clicking HERE and be sure to check off that you are interested in a leadership position. In addition, email a brief cover letter and resume under the subject line "Team Leader" to [email protected].

Students with an interest in politics, music or grassroots organizing can channel their passions by interning with HeadCount. This is an opportunity to get invaluable hand-on experience and make an important contribution to a dynamic and growing organization. Our interns work side-by-side with seasoned staffers and play an important role from day one. Many of our interns have been offered and accepted full-time position with HeadCount and others have landed jobs within the music industry and at other non-profits.

Responsibilities

• Attending concerts and registering voters
• Content creation (blogging, drafting and proofreading documents, social media, creating excel data sheets, research, compiling music playlists)
• Grassroots and community outreach (volunteer program planning, conference calls)
• Artist relations (identifying potential artist partners, tracking concert schedules, coordinating events)
• Voter registration administration (researching election dates and deadlines, routing voter registration forms to election boards, communicating directly with voters)
• General non-profit management and administration.

College credit is available. Requires a minimum of 15 hours (Fall and Spring) or 30 hours (Summer) per week, during business hours. Our office is located in the Garment District of Manhattan.

Qualifications

• Student working towards a degree in related field
• Nonprofit or social activist experience a plus
• Proficiency required in MS Office programs
• Excellent attention to detail and proofreading skills required

Please reply with a cover letter and resume (as attached documents) to [email protected] with "Music and Politics Internship" and semester in the subject line. Applications are no longer being accepted for the 2021 fall semester. If you are interested in the spring internship, we are accepting applications until Mid-December. Please send your resume and cover letter to [email protected] with the subject line "Music and Politics Internship - Spring 2022".